The Ballpark Market: An Open-air, European Style Flea Market

2008 Ballpark Market Vendor Information

Welcome to the 2008 Season of the Ballpark Market. For your convenience, some vendor information is contained below. For complete information and instructions on becoming a vendor at our fun and unique event, please download the 2008 Vendor Handbook and Vendor Application. The handbook contains information, including policies and procedures, about vending at our unique event. Please read it thoroughly, as it explains how to apply for participation and provides tips and procedures for the day of the show. We have tried to anticipate questions to make things as simple and straightforward as possible.

The importance of our vendors and their one-of-a-kind merchandise cannot be understated. They have built the Ballpark Market into a fun event that brings flavor and character to Downtown Denver. Consequently, to maintain the character and unique quality of The Ballpark Market, applications will be evaluated for acceptance based on the applicant's unique merchandise, professionalism, and experience. Take a look at some of the items previously sold at the market by going to the pictures page - it will give you a good idea if your “stuff” is a good fit.

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About The Ballpark Market ―

This season will celebrate the 11th Anniversary of The Ballpark Market. When Lucy Allen and Barry Jelinski created the Market in the spring of 1998 it was the first of its kind in the Denver Metro area. For many years, it has been a treasured place for people to come and shop. In the spirit of European, open-air markets, The Ballpark Market gathers vendors selling quality antique and vintage merchandise, eclectic home and garden accessories, and artisan originals such as hand-made jewelry. It is held outdoors within several parking lots off of Larimer Street between 21st and 22nd Streets in downtown Denver’s Historic Ballpark Neighborhood one Saturday a month when the weather is warm. Shoppers experience our urban setting and have fun while hunting among the unique treasures. Their admission is free.

2008 Season Schedule—

This season The Ballpark Market will “happen” on the 2nd Saturday of the month from APRIL through October. Mark you calendars - we've moved back to the 2nd Saturday!! The Market is open from 8:00am to 2:00pm each Market day. The Market is held rain, show, or shine; inclement weather will not cause cancellation.

2008 BALLPARK MARKET Season Schedule:

April 12th  •  May 10th  •  June 14th  •  July 12th  •  August 9th  •  September 13th  •  October 11th

space sizes, fees, How to Apply, etc —

Here is a brief list of what you'll need to know (complete and detailed information in contained in the Vendor Handbook):

BOOTH SIZE:
Each vendor space is 10’ x 10’. If you require additional space you may request an additional 1/2 space, space or more, which will be adjacent to each other, i.e. a double booth is 10’ deep by 20’ wide.
This year we have added the option of renting and additional 1/2 space as long as you rent at least one full space. The fees of the additional 1/2 space are less that 1/2 of a full booth space (see Booth Fees below). This will give you the option of having a bigger space if you need it, but doesn't require getting two full spaces to accommodate your additional needs.
BOOTH FEES:
On a per event basis, the booth fees are as follows:
1 space (10’ x 10’) = $65
1 1/2 spaces (10’ x 15’) = $85
2 spaces (10’ x 20’) = $115
We offer reserved booth spaces and a discount to vendors who participate in either all 7 events or the May through October shows and submit payment for all the events participating, in advance.
HOW TO APPLY:
Complete a Vendor Application and mail it along with a signed Participation Agreement and applicable booth rental fees to:
The Ballpark Market
PO Box 2808
Parker, CO 80134
At this time, mail is the only way to submit your application.
APPLICATION DEADLINE:
Although there is no specific application deadline, a completed application, signed participation agreement, and payment must be received and approved prior to any vendor participation.
Vendor space is limited; to guarantee participation, we strongly recommend applying as early as possible. Once an event is sold out, we will make a waiting list of acceptable, paid applications received on a first-come, first-served basis. These applications, including fees, are held and returned if we are unable to accommodate your request for participation.
PAYMENT:
Check or money-order are the only forms of payment we have the ability to process.
APPLICATION EVALUATION:
As a necessity to maintain the character and unique quality of The Ballpark Market, applications will be evaluated for acceptance based on the applicant's unique merchandise, professionalism, and experience. The acceptance of every application is at the discretion of The Ballpark Market and is required prior to any applicant's participation. Your payment will not be processed until your merchandise is approved and your application is accepted.
Applications will be considered in the order in which they are received.
The inclusion of pictures with your application is welcomed and encouraged.
No payment is processed until an application is accepted; booth fees submitted will be returned to applicant if denied participation.
The Ballpark Market is not a place to sell, old, unwanted household items. We don't accept such items as cell phones, beanie babies, sunglasses, knock offs, illegal or obscene items, CD's, DVD's, or tube socks.
FOOD AND BEVERAGE SALES:
We take on very few food and beverage vendors for the Ballpark Market. Vendors must obtain a Temporary Retail Food Establishment License from The City and County of Denver to sell food and/or beverages at our event. Additionally, they must provide proof of liability insurance as well as add The Ballpark Market and our location’s property owners as additional insured to this policy.
FIXTURES:
Vendors are encouraged to cover their space with a tent or canopy that fits within the alloted space. Not only does this protect you and your wares, it also brings a finished look to your space and the Market overall. We do rent tents and tables at an additional cost – please inquire when submitting your application. Vendors who supply their own tent or canopy are required to weight each leg of the tent to protect against wind. For the safety of everyone at the Market, this regulation will be strictly enforced.
SALES TAX:
As a vendor, you are required by both the City and County of Denver and the State of Colorado to collect and pay sales tax on your retail sales. Please refer to the FAQ’s for a more thorough information regarding sales tax.
QUESTIONS:
If you have questions or need assistance please read the FAQ’s or e-mail us. E-mail is the quickest and most reliable way for us to communicate with you. We are only available to return phone calls one or two days a week, but since you may not have access to the internet and e-mail please call if you need assistance. Please allow 24 hours for phone calls to be returned.
TALK, TALK, TALK!!
Word of mouth is the best advertising! Tell your friends and neighbors, hand out schedule cards or put them at your place of business, hang a poster in your neighborhood coffee shop – anything to reach new shoppers! We will provide you with any materials needed to help spread the word! Just let us know what you need.

2008 Vendor Handbook and Vendor Application—

The following are Microsoft Word documents. If you do not have Microsoft Word you can download Word Viewer in order to view and print the files. These files are not small, so please allow enough time for them to download. Also, the Application is a fill in form, so you may enter your information before printing it.

2008 Vendor Handbook

2008 Vendor Application

Vendor FAQ’s —

How do I become a vendor?  Read the information contained in the Vendor Handbook thoroughly. Fill out the Vendor Application completely and legibly. You must read, understand, and sign the Vendor Participation Agreement agreeing to uphold its provisions. Mail completed application along with your signed Vendor Participation Agreement and payment to Ballpark Market, PO Box 2808, Parker, CO 80134. Once accepted familiarize yourself with the Market Day Guidelines and Setup Instructions so you will know what to do on the day of the Market. And read these FAQ's - they will answer a lot of your questions.

Can I apply by e-mail or phone?  Unfortunately, no. The U.S. mail is the only way to register.

How will I know if I have been accepted as a vendor?  Your cancelled check is your receipt and confirmation. One week after you mail in your application, inquire via e-mail at info@ballparkmarket.com or call 303-589-2800 and leave a message (e-mail is much faster).

How & when will I know which space I will have?  Space assignment will be finalized the week prior to each Market, we will notify you of your assigned space(s). Within the application, you will be able to request your 1st, 2nd and 3rd choice for space(s). We will attempt to accommodate everyone as best we can! If you have a reserved space for the entire season, we will notify you of your space assignment only once before the first Market.

I think I’ll need a bigger booth than 10’x10’ – if I sign up for 2 or more spaces, will they be together?  If you sign up for more than one space at the same event, they will be adjacent to each other. Registering for 2 spaces will create a double booth 10’ deep x 20’ wide.

Can I register the day of a Market?  No, because the delicate balance of vendors and exact placements takes place in the weeks prior to each Market. Please plan as far in advance as possible.

When can I setup?  Setup is 5:00am – 7:45am each Market day. You must be unloaded and setup by 7:45am. Official Market start time is 8:00am, but some shoppers arrive earlier. To ensure that you have a fun and lucrative day, please allow enough time to unload, park, arrange your booth, and have a cup of coffee or whatever you like to gear up for a fantastic day at the Market!

Do I have to stay for the whole event?  YES! – unless you have received our consent to leave early.

Can I "sell", "sublet", or "give" my space to anyone else?  Not without our prior knowledge and consent. We must approve the participation of any and all vendors.

Can I share a space or spaces with another vendor?  Yes, as long as all participating vendors are listed on the application, and each vendor’s merchandise is included in the descriptions of what is planned to be sold.

Is every application accepted if spaces are available?  No, not necessarily. Applications are accepted based on the items you intend to sell as well as space availability. Even if your items fall into a category that we normally accept, if we have enough of that type of vendor in a particular market, we won't accept your application.

What about food and/or beverage vending?  We take on very few food and beverage vendors for the Ballpark Market. Food and/or beverage vendors must obtain a Temporary Retail Food Establishment License from The City and County of Denver to sell at our event. For more information on obtaining this license please visit the Environmental Health section of the Special Events Guide at www.denvergov.org/specialevent. Additionally, these vendors must provide proof of liability insurance as well as add The Ballpark Market and our location’s property owners as additional insured to this policy.

What about sales tax?  You are required by both the State of Colorado and the City and County of Denver to acquire a sales tax license and remit retail sales tax. Denver as a " Home Rule City" collects and administers its own sales tax which means that you have to acquire a separate Denver sales tax License as well as a State of Colorado sales tax license.

How do I acquire the appropriate City and County of Denver Special Event Sales Tax License?  Get the Denver Special Event Sales Tax Application/Registration form, complete, and submit it prior to your participation. By the 20th of the month, following each event, you will need to complete and submit your Special Event Sales Tax Return and remit your Denver sales tax. You can get the Denver Special Event Sales Tax packet from Beverly Gallegos with the Treasury division or by downloading the file below. You may reach Beverly Gallegos at 720-865-7040 or email her: Beverly.Gallegos AT denvergov.org

Denver Special Event Sales Tax Packet This is a pdf file

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What if I already have a Denver Sales Tax License?  You will still need to fill out and submit the Special Event Denver Sales Tax Application/Registration form. No fee is required but you'll need to provide your sales tax license number at the appropriate place on the form. File you sales tax return and remit sales tax as you normally would. You do NOT have to file a separate return for your sales The Ballpark Market. Detailed information is available at www.denvergov.org/Treasury, then click on Special Event Tax Information.

How do I acquire a State of Colorado Sales Tax License?   A single event sales tax license is required when an individual, organization or vendor plans to conduct or participate in a retail sales event at a location other than the regular business operation. The single event license is valid only for sales made during the single event. Colorado state sales tax of 2.9 percent must be collected and remitted on or before the 20 th day of the month. For more information: http://www.revenue.state.co.us/PDF/dr0098.pdf.

What if I already have a State Sales Tax License?  If you have a State of Colorado sales tax license you will still need to get a City and County of Denver sale tax license for The Ballpark Market.

I STILL HAVE A QUESTION!!  Please feel free to email us at info@ballparkmarket.com with any questions you have or clarifications you need. We are happy to assist you in any way we can!